Project Management Services we Offer at Various stages of a Construction project
Consultant Appointments
- Check and advice the Client on terms of Consultant appointments and fee Structures.
- Check that Consultants responsibilities and information production are clearly stated.
- Determine with the Client the limit of the authority of the Consultants to issue Instructions without obtaining the Client’s or the Project Manager’s prior approval.
Brief design and Quality Control
- Coordinate with Consultants in the preparation of the design brief.
- Report Consultant scheme design proposals to Client.
- Report preferred components, drawings and specifications prepared by Consultants to the client and obtain approval.
- Check that Consultants review build ability and technical design of proposals with specialist Contractors.
- Establish procedures for checking compliance with designs and specifications and monitor standards of workmanship and materials.
- In conjunction with Consultants, advice on the need for quality assurance schemes, defects insurance and product guarantees.
Reporting and Meetings
- Establish appropriate channels of communication between members of the project team.
- Establish meetings structure laying down procedures for convening, chairing, attendance, function, frequency and responsibility for recording of meetings and circulation of information.
- Check appropriate information is provided to the client.
- Notify the Client of decisions required from him.
- Agree with Consultants their reporting and recording procedures.
- Convene and chair all principal project meetings.
Programming
- In conjunction with Consultants, prepare and maintain a master program from concept to completion to record principal activities and identify critical dates.
- Advise the client of changes, recommend appropriate action and obtain authorization.
- Check, in conjunction with the design consultants, the contractor’s program; seek clarification of Contractors’ program proposals if necessary, and incorporate these into master program.
Capital Budgeting and Financial Management
- In conjunction with the Consultants, prepare and maintain a master cost plan.
- Advise the Client of any alterations required and obtain authorization for changes.
- Check that the Consultants are providing adequate and timely information for the preparation of tender documentation.
- Obtain Client authorization for cost of variations when limit of authority is exceeded and check that costs are being agreed.
- Report to the Client at regular intervals giving forecast of final costs, including costs of variations and the cost implications of extensions of time, and forecast completion dates.
- Check that Consultants prepare regular valuations and payment certificates of the Contractors’ works valued in accordance with the building contract. Check that valuations and certificates are correctly circulated.
- Check and recommend Consultants’ applications for payment.
- Check and recommend all other invoices related to the development.
- Check that Consultants prepare final account and agree settlement.
- In conjunction with Consultants, arrange for the preparation and maintenance of cash flow forecasts and statements for monitoring project expenditure.
- Check and recommend payment of client’s copies of certificates. Authorize any other payments due and check against cash flow. Check Client makes payment within the stipulated time.
Contract Procedures and Management
- Decide with Consultants the selection and method of appointment of preferred / nominated sub-contractors and agree extent of design and specifications to be included in tender documents. Advise the Client accordingly.
- Decide the Consultants procurement procedure for selection of Contractors.
- Decide on type and form of contract.
- Monitor Consultants in the preparation and assembly of tender documents. With the Consultants, check the form and content.
- With the Consultants, prepare list of tenderers and obtain approval.
- Arrange with Consultants tender analysis; obtain clarification of ambiguities and prepare tender report. If necessary, arrange interview of tenderers.
- Prepare tender award recommendation and obtain instructions.
- Co-ordinate the preparation of contract documents. Arrange for preparation of Contractor’s duty of care warranty if required. Arrange signatures of parties to the contract.
- Arrange for Client to place orders for long delivery components.
- Advice Client of any works to be carried out under separate direct contract.
- Co-ordinate the Consultants using reasonable endeavor to secure the provision of information to Contractors in an appropriate timescale.
- Check that Consultants are providing adequate supervision in accordance with their terms of appointment and undertaking regular site inspections.
- Check that variations and instructions are being issued and correctly circulated.
- Check that the Consultants fulfill their contractual obligations in assessing and dealing with extensions of time and issuing the appropriate certificates.
- Check that the Consultants fulfill their contractual obligations in confirming completion and issuing appropriate certificates of making good defects and completion